ISM: 02.–05.02.2025 #ISMCOLOGNE

EN Icon Pfeil Icon Pfeil
EN Element 13300 Element 12300 DE

Order deadlines for exhibitors

We want to make sure that your participation as an ISM exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Orders

    Hotel room reservations

    04.05.2023 | 9:00 AM

    Book your hotel accomodation for ISM here. We recommand that you book your hotel rooms early via our online booking system.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Stand space

    Regular participation fees

    01.06.2023 | 9:00 AM

    The regular price of 246.00 €/m² will take effect starting 1st June 2023.

    Sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Tyhardi Winter
    Sales Manager
    Existing customers, New exhibitors, Trend Snacks
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

    To the exhibitor application
  • Stand space

    Layout planning begins

    01.06.2023 | 9:00 AM

    Start of hall allocation

    Sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Tyhardi Winter
    Sales Manager
    Existing customers, New exhibitors, Trend Snacks
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

  • Stand space

    Registration New Product Showcase

    01.09.2023 | 9:00 AM

    Participation requests shall be considered according to availability after the date of receipt of the registration for the New Product Showcase at Koelnmesse; the exhibitor shall be informed of nonacceptance in writing.

    Project Management

    Carolyn Tiedemann
    Project Assistant
    Tel. +49 221 821-2802
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    01.09.2023 | 9:00 AM

    Starting about September 2023 – stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Tyhardi Winter
    Sales Manager
    Existing customers, New exhibitors, Trend Snacks
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

  • Advertising materials

    Orders accepted for Business Codes

    04.09.2023 | 9:00 AM

    Order your Business Codes easily online and invite your important customers to visit your trade fair stand for free.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437
    e-mail

    Download calendar entry

    To ordering Business Codes
  • Invoice

    Mailing of stand rental invoice

    01.11.2023 | 9:00 AM

    You will receive the invoice for the participation fee for the stand area digitally from November 2023. You can view and redeem the codes for your free exhibitor passes in the Ticket Shop.

    Exhibitor Support
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Services

    Deadline 02.11.2023 for ordering fire protection in the service shop

    02.11.2023 | 11:59 PM

    Order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering suspensions (from hall ceiling)

    24.11.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*
    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    30.11.2023 | 11:59 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Application for Start-up Area

    30.11.2023 | 11:59 PM

    We recommend that you register before the deadline of the catalogue on 30.11.2023. at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).

    Sales

    Claudia Majchrowicz
    Sales Manager
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

    To the exhibitor application
  • Stand construction

    Deadline 30.11.2023 for ordering all-inclusive-stand package

    30.11.2023 | 11:59 PM

    Order ordering stand construction services (incl. partition walls and carpet) via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.

    Frau Michaela Kröll
    Stand construction
    Tel. +49 221 821-2936
    e-mail

    Download calendar entry

    To the exhibitor application
  • Stand space

    Application of co-exhibitors

    30.11.2023 | 11:59 PM

    We recommend that you register before the deadline of the catalogue on 30.11.2023. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Tyhardi Winter
    Sales Manager
    Existing customers, New exhibitors, Trend Snacks
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

    To the exhibitor application
  • Stand space

    Registration for a standparty

    21.12.2023 | 11:59 PM

    Organisation of receptions, parties and other events at your trade fair stand.

    Site Security/Logistics

    Mike Popodi
    Tel. +49 221 821-2818
    Fax +49 221 821-3435
    e-mail

    Download calendar entry

  • Services

    Deadline 04.01.2024 for ordering in the service shop

    04.01.2024 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    15.01.2024 | 11:59 PM

    Ording throught eSlot portal.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To eSlot booking
  • Services

    Booking eSlots

    15.01.2024 | 11:59 PM

    Book your eSlot now to enter the exhibitions grounds for set-up and dismantling.

    Download calendar entry

    To the eSlots booking
  • Orders

    Deadline for ordering catering delivery services

    17.01.2024 | 11:59 PM

    Order via web shop Aramark catering.

    Download calendar entry

    To the catering ordering
  • Orders

    Deadline for ordering conference and office catering

    17.01.2024 | 11:59 PM

    Order via our catering partner aramark.

    Download calendar entry

    To the catering ordering
  • Services

    Deadline 19.01.2024 for ordering in the service shop

    19.01.2024 | 11:59 PM

    Place your order through the service shop!

    - Deadline for press compartments
    - Deadline for ordering room rental (office and conference rooms)
    - Deadline for ordering furniture rental
    - Deadline for ordering audio/video/PC equipment rental
    - Deadline for light, video and sound systems

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Stand construction

    Start of Build up and dismantling period

    25.01.2024 | 8:00 AM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Build up and dismantling period
  • Trade Fair

    GEMA registration deadline

    26.01.2024 | 11:59 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Stand construction

    End of Build up period

    27.01.2024 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Build up and dismantling period
  • Trade Fair

    Start of the fair

    28.01.2024 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    31.01.2024 | 4:00 PM

    Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 31 January 2024. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    Please note dismantling period

    31.01.2024 | 4:00 PM

    Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 31.01.2024. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    31.01.2024 | 5:00 PM

    This opening hours are valid for exhibitors. Visitors can access till 4:00 p.m.

    Download calendar entry

    To the opening hours
  • Invoice

    Mailing final invoice for services

    22.02.2024 | 9:00 AM

    Dispatch of invoice as end of February 2024 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 19,50 Euro per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Exhibitor Support
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Stand space

    Deadline Early Bird

    01.03.2024 | 11:59 PM

    By registering on or before 1 March 2024 exhibitors will be charged the reduced trade fair participation price of 233.00 €/m². The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    e-mail

    Tyhardi Winter
    Sales Manager
    Existing customers, New exhibitors, Trend Snacks
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    e-mail

    Download calendar entry

    To the exhibitor application