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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an ISM exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Application for main exhibitor
30.04.2022 | 9:00 AM
We recommend that you register before layout planning begins on 02.05.2022.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry To the exhibitor application
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Deadline Early Bird
30.04.2022 | 11:59 PM
By registering on or before 30th April 2022 exhibitors will be charged the reduced trade fair participation price of 203,50 €/m². The price is based on the date the exhibitor application are received by Koelnmesse. From 1st May 2022, the regular participation price of 241.00 €/m² will apply.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry To the exhibitor application
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Regular participation fees
01.05.2022 | 9:00 AM
The regular price of 241.00 €/m² will take effect starting 1st May 2022.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry To the exhibitor application
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Layout planning begins
02.05.2022 | 9:00 AM
Start of hall allocation
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Orders
Hotel room reservations
04.05.2022 | 9:00 AM
Book your hotel accomodation for ISM here. We recommand that you book your hotel rooms early via our online booking system.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand space
Mailing of stand confirmations
01.09.2022 | 9:00 AM
Starting about August 2022 – stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Registration New Product Showcase
01.09.2022 | 11:59 PM
Participation requests shall be considered according to availability after the date of receipt of the registration for the New Product Showcase at Koelnmesse; the exhibitor shall be informed of nonacceptance in writing.
Project Management
Carolyn Tiedemann
Download calendar entry
Project Assistant
Tel. +49 221 821-2802
Fax +49 221 821-3410
e-mail -
Invoice
Mailing of stand rental invoice
01.11.2022 | 9:00 AM
You will receive the invoice for the participation fee starting in November 2022. Codes for your free exhibitor passes will be sent to you separate from the invoice.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Services
Deadline 15.01.2023 for ordering in the service shop
15.01.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Advertising materials
Orders accepted for ticket codes
23.01.2023 | 9:00 AM
Order your ticket codes easily online and invite your important customers to visit your trade fair stand for free.
Exhibitor Support
Download calendar entry To ordering ticket codes
Tel. +49 221 821-2994
Fax +49 221 821-3437
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
21.02.2023 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
e-mail -
Stand space
Application for Start-up Area
21.02.2023 | 11:59 PM
We recommend that you register before the deadline of the catalogue on 21.02.2023. at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).
Sales
Claudia Majchrowicz
Download calendar entry To the exhibitor application
Sales Manager
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mail -
Stand space
Application of additionally represented companies
21.02.2023 | 11:59 PM
We recommend that you register before the deadline of the catalogue on 21.02.2023. Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry To the exhibitor application
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Application of co-exhibitors
21.02.2023 | 11:59 PM
We recommend that you register before the deadline of the catalogue on 21.02.2023. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Claudia Majchrowicz
Sales Manager
Existing customers, New exhibitors, Newcomer Area, Start-Up Area, Finest Creation
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mailTyhardi Winter
Download calendar entry To the exhibitor application
Sales Manager
Existing customers, New exhibitors, Trend Snacks
Tel. +49 221 821-2712
Fax +49 221 821-3340
e-mail -
Stand space
Application for Newcomer Area
21.02.2023 | 11:59 PM
We recommend that you register before the deadline of the catalogue on 21.02.2023. at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).
Sales
Claudia Majchrowicz
Download calendar entry To the exhibitor application
Sales Manager
Tel. +49 221 821-3899
Fax +49 221 821-3340
e-mail -
Services
Booking eSlots
23.02.2023 | 11:59 PM
Book your eSlot now to enter the exhibitions grounds for set-up and dismantling.
To the eSlots booking -
Stand construction
Deadline 24.02.2023 for ordering all-inclusive-stand package
24.02.2023 | 11:59 PM
Order ordering stand construction services (incl. partition walls and carpet) via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.
Herr Ingo Keller
Download calendar entry To the exhibitor application
Stand construction
Tel. +49 221 821-3616
e-mail -
Services
Deadline for ordering suspensions (from hall ceiling)
27.02.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Stand space
Registration for a standparty
20.03.2023 | 11:59 PM
Organisation of receptions, parties and other events at your trade fair stand.
Site Security/Logistics
Mike Popodi
Download calendar entry To the exhibitor application
Tel. +49 221 821-2818
Fax +49 221 821-3435
e-mail -
Services
Deadline 24.03.2023 for ordering in the service shop
24.03.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline 24.03.2023 for ordering fire protection in the service shop
24.03.2023 | 11:59 PM
Order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
06.04.2023 | 11:59 PM
Use form to place your order through the service shop.
Please note: It is possible to make a reservation at a later point in time for an additional charge. Allocation is subject to availability.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Services
Deadline 07.04.2023 for ordering in the service shop
07.04.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3666
E-Mail -
Orders
Deadline for ordering catering delivery services
10.04.2023 | 11:59 PM
Order via web shop Aramark catering.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Orders
Deadline for ordering conference and office catering
10.04.2023 | 11:59 PM
Order via webshop of Kirberg catering.
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry To the Kirberg webshop
To the website -
Stand construction
Start of Build up and dismantling period
20.04.2023 | 8:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Stand construction
End of Build up period
22.04.2023 | 8:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
23.04.2023 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening hours -
Trade Fair
GEMA registration deadline
23.04.2023 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Stand construction
Start of dismantling
25.04.2023 | 6:00 PM
Stands may not be partially or completely cleared before the official dismantling period begins at 6:00 p.m. on Tuesday, 25.04.2023. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Stand construction
Please note dismantling period
25.04.2023 | 6:00 PM
Stands may not be partially or completely cleared before the official dismantling period begins at 6:00 p.m. on Wednesday, 25.04.2023. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
25.04.2023 | 6:00 PM
This opening hours are valid for exhibitors. Visitors can access till 6:00 p.m.
To the opening hours -
Invoice
Mailing final invoice for services
01.05.2023 | 9:00 AM
Dispatch of invoice as beginning of May 2023 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 19,50 Euro per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3941
e-mail