ISM: 02.–05.02.2020

#ISM

Exhibitor checklist

We want to make sure that your participation as an ISM exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline early bird discount

    30.04.2019 | 12:00 AM

    By registering on or before 30th April 2019 exhibitors will be charged the reduced trade fair participation price of 177,00 €/m². The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the registration forms
  • Stand space

    Regular participation fees

    01.05.2019 | 9:00 AM

    The regular price of 221.00 €/m² will take effect starting 1st May 2019.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the registration forms
  • Stand space

    Application for main exhibitor

    06.05.2019 | 9:00 AM

    We recommend that you register before layout planning begins on 06.05.2019.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Layout planning begins

    06.05.2019 | 9:00 AM

    Start of hall allocation

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

  • Services

    Hotel room reservations

    06.05.2019 | 9:00 AM

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel-Services
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    Book your hotel room here
  • Stand space

    Mailing of stand space confirmations

    01.07.2019 | 9:00 AM

    Starting about July 2019 – stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

  • Stand space

    Registration New Product Showcase

    02.09.2019 | 12:00 AM

    Participation requests shall be considered according to availability after the date of receipt of the registration for the New Product Showcase at Koelnmesse; the exhibitor shall be informed of nonacceptance in writing.

    Francesco Voncken
    Project Assistance
    Tel. +49 221 821-3061
    Fax +49 221 821-3410
    Write an e-mail

    Download calendar entry

  • Advertising materials

    Orders accepted for Business Tickets

    02.09.2019 | 9:00 AM

    Order your Business Tickets easily online and invite your important customers to visit your trade fair stand for free.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Write an e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.10.2019 | 9:00 AM

    Starting about October 2019 – Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 04.11.2019 for ordering in the Koelnmesse-Service-Portal

    01.11.2019 | 12:00 AM

    Deadline for ordering fire protection:

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Passes

    Mailing of work and exhibitor passes

    07.11.2019 | 9:00 AM

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Exhibitor Support
    Tel. +49 221 821-2994
    Fax +49 221 821-3437

    Write an e-mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    07.11.2019 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around November 2019. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Support
    Tel. +49 221 821-3941
    Write an e-mail

    Download calendar entry

  • Services

    Deadline 02.12.2019 for ordering all-inclusive-stand package

    02.12.2019 | 12:00 AM

    Order ordering stand construction services (incl. partition walls and carpet) via form S.12. It is possible to make a reservation at a later point in time for an additional charge.

    Herr Ingo Keller
    Stand construction

    Tel. +49 221 821-3616
    Write an e-mail

    Download calendar entry

    To the registration forms
  • Services

    Deadline for ordering suspensions (from hall ceiling)

    02.12.2019 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering water and compressed air installation *

    Form T.03 - Deadline for ordering Suspensions (from the hall celling)*

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Registration of co-exhibitors

    03.12.2019 | 12:00 AM

    We recommend that you register before the deadline of the catalogue on 03.12.2019. Form 1.20 is available in the download area. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the download area
  • Stand space

    Registration of additionally represented companies

    03.12.2019 | 12:00 AM

    We recommend that you register before the deadline of the catalogue on 03.12.2019. Form 1.21 is available in the download area. Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Exhibitor sales

    Claudia Majchrowicz
    Sales Manager
    Existing customers
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Jan Philipp Hartmann
    Sales Manager
    New exhibitors; Newcomer Area; exhibitors fruit and vegetable snacks; jerky, fish and meat snacks; breakfast; coffee and tea
    Tel. +49 221 821-2712
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the download area
  • Stand space

    Registration Newcomer Area

    03.12.2019 | 12:00 AM

    We recommend that you register before the deadline of the catalogue on 03.12.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).

    Claudia Majchrowicz
    Sales Manager
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Application for main exhibitor

    03.12.2019 | 12:00 AM

    We recommend that you register before the deadline of the catalogue on 03.12.2019 at the latest. The allocation of spaces will be effected according to availability (limited exhibition space).

    Claudia Majchrowicz
    Sales Manager
    Tel. +49 221 821-3899
    Fax +49 221 821-3340
    Write an e-mail

    Download calendar entry

    To the registration forms
  • Advertising materials

    Editorial and advertising deadline for the Media Package

    03.12.2019 | 12:00 AM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47 238
    Write an e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Registration for a standparty

    13.12.2019 | 12:00 AM

    Organisation of receptions, parties and other events at your trade fair stand.

    Mike Popodi
    Geländesicherheit/-logistik
    Telefon +49 221 821-2818
    Telefax +49 221 821-3435
    Write an e-mail

    Download calendar entry

  • Services

    Deadline 02.01.2020 for ordering in the Koelnmesse-Service-Portal

    02.01.2020 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking space reservation for trucks/containers

    13.01.2020 | 12:00 AM

    Use form T.20 to place your order through the Koelnmesse-Service-Portal.

    Please note: It is possible to make a reservation at a later point in time for an additional charge. Allocation is subject to availability.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering catering delivery services

    20.01.2020 | 12:00 AM

    Order via web shop Aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Telefon +49 221 2848584
    Telefax +49 221 2848599
    Write an e-mail

    Download calendar entry

    To the Aramark webshop
  • Orders

    Deadline for ordering conference and office catering

    20.01.2020 | 12:00 AM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Tel. +49 221 284-8552
    Write an e-mail

    Download calendar entry

    To the Kirberg webshop
  • Services

    Deadline 20.01.2020 for ordering in the Koelnmesse-Service-Portal

    20.01.2020 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.02 - Press compartments

    Form M.03 - Room rental (office and conference rooms)

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Light, video and sound systems

    Form T.21 - Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Passes

    GEMA registration deadline

    27.01.2020 | 12:00 AM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Stand construction

    Start of Construction period

    30.01.2020 | 8:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Build up period

    01.02.2020 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    02.02.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    05.02.2020 | 4:00 PM

    Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 05 February 2020. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    Please note dismantling period

    05.02.2020 | 4:00 PM

    Stands may not be partially or completely cleared before the official dismantling period begins at 4:00 p.m. on Wednesday, 05 February 2020. Koelnmesse has the right to impose a fine of up to 5,000.00 EUR for each time that an exhibitor violates this regulation. The size of the fine will depend on the seriousness of the violation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Construction:
    30.01.2020, 8:00 a.m. to 01.02.2020, 8:00 p.m.

    Dismantling:
    05.02.2020 from 4:00 p.m. NEW consistently to 06.02.2020 till midnight
    07.02.2020, 7:00 a.m. to 6:00 p.m.

    From 06.02.2020, midnight till 07.02.2020, 7:00 a.m. dismantling is not possible!

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    05.02.2020 | 5:00 PM

    This opening hours are valid for exhibitors. Visitors can access till 04:00 p.m.

    Download calendar entry

    To the opening hours
  • Invoice

    Mailing final invoice for services

    21.02.2020 | 9:00 AM

    Dispatch of invoice as of February 2020 – Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, stand cleaning etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to EUR 19,50 per m². Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Exhibitor Support
    Tel. +49 221 821-3941
    Write an e-mail

    Download calendar entry